Princeton Ballet School Administrator

 

JOB TITLE: Princeton Ballet School Administrator

REPORTING RELATIONSHIP: Reports directly to the Princeton Ballet School Director

POSITION TYPE: Full Time in Princeton; travels to New Brunswick and Cranbury locations as necessary. There may be some travel associated with this position.

BACKGROUND

The mission of American Repertory Ballet (ARB) is to bring the joy, beauty, artistry, and discipline of classical and contemporary dance to New Jersey and nationwide audiences through public performances and through artistic and educational programs. 

This mission is fulfilled through: American Repertory Ballet, the preeminent classical and contemporary ballet company in NJ; Princeton Ballet School, one of the largest non-profit dance schools in the nation; and ARB’s Access & Enrichment initiatives, programs designed to expose students and the local community to the art form of dance, as active participants and informed observers, and to develop life-long dance enthusiasts. It is through these three branches that the organization’s vision is pursued: to entertain, educate, enlighten, and inspire with the beauty and passion of dance. 

Designated a “Major Arts Institution” by the New Jersey State Council on the Arts for two decades, and recognized by the National Endowment for the Arts “American Masterpieces” program, ARB contributes vitally to the quality of life in NJ and plays a leadership role in the dance community. ARB’s annual production of Nutcracker, first produced in 1963, is the longest-running production in the state and one of the longest-running in the country. ARB’s DANCE POWER program, now in its 34th year, is an in-school residency that provides dance education to every 3rd grade student in the New Brunswick public school system. It is the longest-running arts/community partnership in NJ.   

Founded in 1954 by Audrée Estey, the mission of Princeton Ballet School is to train and develop professional dancers while also providing age and developmentally appropriate dance classes to the general public for students ranging from recreational beginners to professional artists.  

The school has a highly qualified faculty dedicated to providing training for all dancers wishing to appreciate ballet as an art form, a life-long form of exercise and a means in which to find self-confidence and poise.  For the gifted student wishing to make dance a professional career, the curriculum and artistic acumen of the faculty have produced dancers who have graduated to the professional level in ballet, modern dance, Broadway, television and film.  For the student looking for a bridge from their high school training into their professional careers, ARB offers the Trainee Program which is managed by Princeton Ballet School. 

DESCRIPTION

The role of the School Administrator is to assist and support school-wide operations, administration and customer service for Princeton Ballet School (PBS), which, with three locations and 1,000+ students, is one of the largest ballet schools in the nation. The School Administrator works primarily at the School’s Princeton Studio, with shifts at the New Brunswick and Cranbury locations as needed. He/She reports to the School Director and supports the PBS team on school-wide business. The School Administrator works Monday-Friday with some evening work required.

RESPONSIBILITIES

  • Studio Administration:
    • Fosters positive relationships with existing and prospective school families
    • Manage and facilitate student retention for all programs, including making phone calls and follow up emails
    • Manage online registration system and registrations for year-round School students, Summer programs, and Trainees.
    • Provide reports April-May of follow up calls to attract and secure Summer Intensive students
    • Provides ongoing support for customers, responds to their questions and needs by phone, email, and in-person.
    • Prepares, schedules, and follows-upon all placement classes
    • Maintains student attendance records, including attendance book upkeep, recording absences, scheduling make-up classes, and submitting monthly attendance reports. 
    • With the School Registrar, administers adult open classes and related transactions
    • Manages, schedules and trains part-time office staff
    • Creates and updates all School schedules for year-round programming
    • Collaborates with other departments as needed 
    • Supports all PBS programmatic events (Open Houses, Parent Observation Week, Curriculum Nights, etc.) and other PBS programs, events and activities as requested
  • Administrative Support:
    • Assists with internal school-wide operational communications
    • Coordinates with Marketing on timelines, advertising, public relations, and communications
    • Oversees monthly financial tracking and reconciliation
    • Coordinates year-round Wellness Clinics
    • With School Director, organize and track mid-year and end-of-year progress reports
    • Processes visas for international students and maintains SEVIS certification
    • Updates handbook as needed
    • Other job-related assignments as requested

Qualifications 

  • Bachelor’s degree with arts education or background preferred
  • 3 years of experience in school related management
  • Excellent customer service skills
  • Self-directed, with ability to meet deadlines, often within very tight timeframes and shifting priorities; ability to work in a fast paced environment with flexibility, a positive attitude and a sense of humor 
  • Excellent written and oral communication skills; exceptional attention to detail and organization
  • Understanding of digital media tools; sufficient familiarity with Microsoft Office to produce reports, spreadsheets and briefings
  • Proficient in iContact preferred
  • A team player who thinks creatively and has strong interpersonal skills

This position is exempt under the Fair Labor Standards Act (“FLSA”), as well as under any and all applicable state (New Jersey) and local laws, rules and regulations. 

Competitive compensation package. 

To apply, please send a cover letter and resume to HR@arballet.org